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Version 2.39

Latest Version Release 2.39 Roll-out

Periodically we will be doing version roll-outs while we look at a new 3.0 version of the system.

The latest version 2.39 has been rolled out and now the functionality is accessible to all.

 

Changes made:

Secured PDFs

Issue:

Secured PDF files have started to identify errors in the system.

When a secured PDF file is uploaded to the system it cannot be used in the way a normal unsecured pdf file is.

The secured files cannot be stitched together with other PDF files like our books dashboard and clicking on the books download icon does.

Secured PDF files also does not allow our system to put watermarks on the files.

As such an error is shown to the user whenever any of these processes are attempted.

 

Solution:

All PDF files are now reviewed by the system when being uploaded and the uploader is informed with a warning if a file is secured.

The warning notes the user can upload the secured PDF file/s but they will lose the functionality of books and watermarks.

The symbol on the main dashboard and in the approval summary page is then shown differently with a padlock to indicate the different functionality.

Should a user try to add a secured PDF file to a book or try to use the download as a book icon on the main dashboard, the user will be informed this cannot be done and why.

If a document already exists in a book on the books dashboard and a user attempts to upload a newer revision which is secured the user will be informed this cannot be done.

Simply because the book would no longer be downloadable – the user would have to use an unsecured version or remove the document from the affected book.

Any document marked as secured will not be able to use the FifiDocs watermark system.

Secured PDF

Secured PDF File Identified

With the introduction of secured PDF file checking upon upload to the FifiDocs system we also need to be able to check existing files.

This can now be done using the Check for Locked PDFs utility.

There is no need to run this utility on your system as we have already done this for you.

So if you see the padlock on the PDF download icon you will now know why.

Check for Locked PDFs Location

Location of Check for Locked PDFs

Check secured utility

Check for Locked PDFs utility

Error on the Approval Summary Page

Within the Approval Summary Page there has been an error.

Clicking the document number hyperlink would normally bring up a function Document Detail Page.

However, recently it has showed the below error instead.

This has been corrected

Document Detail Page Error

Error on Document Detail Page

Default Dashboard

Within the My Profile section, users could select which dashboard they would prefer to see when first logging in.

However this has stopped working on some installations.

This version fixes the Default Dashboard to once again work for all clients.

 

Version 3.00 is coming

Here at Drawing Managers we have commenced the build of Version 3 of FifiDocs.

The project started in June and is currently at iteration 3 with many more iterations to go.

As we get closer to rolling out the new version we will let you know so we can ease the process of transition.

The photo below is not the final version but where the development is now.

Version 3

Iteration 3 of Version 3 FifiDocs

Expect to see:

  • More Granular Security Model
    • No longer is a manager of one site a manager of all sites
    • Sites now have their own permissions
  • Updated Search Engine
    • The search now allows for easier transition between categories
    • The description search will allow for exclusion of words and specific inverted comma searches
  • Simplified Upload System
  • And much much more….

Version 2.36

Latest Version Release 2.36 Roll-out

Periodically we will be doing version roll-outs while we look at a new 3.0 version of the system.

The latest version 2.36 has been rolled out and now the functionality is accessible to all.

 

Changes made:

Updated Reporting

The reporting system may look very similar to the general user but is now more tailorable by us.

We can now introduce new reports or edit existing reports much easier with the introduction of a new reporting system.

If you need a change to an existing report or introduction of a new report please do not hesitate to contact us.

 

Forgot Your Password

Users from time to time forget their passwords.

To have their password reset users needed to contact a system manager or administrator.

Now users can update their passwords themselves using the “I forgot my password” link shown in the image below.

Password Reset

New forgotten password link to gain a new password

 

 

 

 

 

 

 

 

 

The process is simple:
  1. Click the link to produce a popup
  2. Enter your username or email address associated with the issue account –  If either are incorrect, you will receive an error message and need to go back and try again
  3. The users is then emailed a code to enter into the popup
  4. Enter the code and the preferred new password
  5. Click the Change Password button

 

Keywords Removed From Export

Exporting metadata was including the keywords which is a list of the words used in the descriptions.

This confused some users and also slowed down the export process.

Having this removed should streamline the export process.

 

Help Files Opening

When selecting the help file required within the help menu on FifiDocs, the PDF file opened in the same tab the user was using for FifiDocs.

This meant the user needed to know to press back to return to FifiDocs.

The PDF files now opens in a separate tab to stop this issues arising.

 

Bug Fixes:

Description As Keywords

The search box used to search the descriptions was titled Keywords.

The title is now Descriptions to reduce confusion on how to search the description column metadata.

Keywords was originally used due to the search actually being the keyword list created from the descriptions.

 

Report Filter

The remove login data tick box had a glitch where it would not remove once a report which had the option had been selected.

Now switching between reports will load the tick box when it is relevant only.

 

Error Messages

Some error messages were showing up when a user made a mistake but then not removing when the right action was taken.

These error messages have been addressed to refresh when a new instruction is ran.

 

Version 2.37 will be coming soon

This version will primarily look to address secure PDF files breaking the use of the system.

From time to secure PDF files are uploaded to the system. Secure PDF files do not allow the system to enter watermarks or allow for the file to combine into combined PDF files (in our system the book function uses this).

 

Additional Changes In Planning:

  • More Granular Security Model
  • Updated Search Engine
  • Isolation System

Welcome to the new FifiDocs Website

FifiDocs is a Drawing and Document Management Program – with both online cloud and onsite installation based solutions available.

FifiDocs has been built from the ground up, with the idea of making Drawing and Document Management a much simpler task; all the while still offering all of the functions and utilities that complete a system.

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